Governance GV41 - Business Continuity and Emergency Response Management

Accessed:	2026-07-17
Purpose of series:	Records series documenting the university's response to disasters, major emergencies and reliance on contingency plans that impact campus(es) and re-establishment of business, maintaining business continuity, campus safety and technology recovery of the university.
Scope and contents:	Includes (but is not limited to): correspondence, media releases, meeting notes, project charters and plans, reports, schedules, working papers, and related correspondence.
Cross reference:	For meeting minutes see: Governance - Institutional Committees (GV12) For related statistics see Administration - Reports and Statistics (AD70)
Exceptions:	Minor emergencies as defined in institutions' crisis managed plan, see: Facilities and Property - Campus Security (FP20)

Primary offices:	Unit Responsible
Primary office retention trigger:	Superseded / Obsolete
Primary office disposition:	Transfer to University Archives
Primary office retention period:	7 years
Primary office retention instructions:	S/O = Date management of response deemed complete. Once response deemed complete records retained for an additional 7 years then transferred to University Archives for selective retention.

Secondary offices:	Unit
Secondary office retention trigger:	Superseded / Obsolete
Secondary office disposition:	Secure Destruction
Secondary office retention period:	7 years
Secondary office retention instructions:	S/O= Date unit's activity completed or date management of response deemed complete. Once activity completed, or management of response deemed completed, records retained for an additional 7 years then securely destroyed.

Retention rationale:

Expected Operational Use

Vital records	Electronic systems	Personal information	Official media
No	NAS, SharePoint	Yes	Paper, Electronic

Approval date:	Last updated:	Edited by:	Security classification:
2023-01-27	2026-06-29 17:06:29	laheyd	Confidential

Notes:

Unit Responsible is the unit deemed the lead oversight of instituting the recovery plan.