Governance GV30 - Policies, Protocols, and Procedures

Accessed:	2026-07-17
Purpose of series:	Records series documenting the establishment of university or units policies, protocols, and procedures.
Scope and contents:	Includes (but is not limited to): administrative practices, consultations, final documents and approvals, drafts that document major decisions, operating protocols or procedures, proposals, reports, and research papers.
Cross reference:	For reviews of university or units policies see: Governance - Policy Review (GV31) For reviews of university or units protocols, procedures and guidelines see: Governance - Protocols, Procedures and Guidelines Reviews (GV32) For meetings related to Board of Governors see: Governance - Board of Governors and Committees (GV10) For meetings related to Senate see: Governance - Senate and Committees (GV11)
Exceptions:

Primary offices:	Unit responsible or sponsored
Primary office retention trigger:	Superseded / Obsolete
Primary office disposition:	Transfer to University Archives
Primary office retention period:	5 years
Primary office retention instructions:	S/O = Approved version revised, updated, or discontinued. Once revised, updated, or discontinued they are to retained for 5 additional years, then transferred to the University Archives for selective retention.

Secondary offices:	N/A
Secondary office retention trigger:
Secondary office disposition:
Secondary office retention period:
Secondary office retention instructions:

Retention rationale:

Expected Operation Use.

Vital records	Electronic systems	Personal information	Official media
Yes	NAS, SharePoint	No	Paper, Electronic

Approval date:	Last updated:	Edited by:	Security classification:
2022-01-27	2023-02-07 13:00:20	cr618206	Internal

Notes:

'Unit responsible for or sponsored by' as defined by Dalhousie University's Policy on Policies (section C.1.). Security Classification: All policies, protocols, and procedures that are of general interest and applicable to the University community and visitors are fall under the security classification Public. All others - security classification is Internal.