Governance GV26 - University Appeals

Accessed:	2026-07-17
Purpose of series:	Records series documenting the conduct and administration of university appeals including Academic Integrity and Non-Academic Discipline Appeals, Student Code of Conduct Appeals and Tenure and Promotion Appeals.
Scope and contents:	Includes (but is not limited to): submission forms, waivers, appeal decisions and case files, supporting documentation, recordings of hearing, witness lists, and pertinent correspondence.
Cross reference:
Exceptions:

Primary offices:	University Secretariat
Primary office retention trigger:	Superseded / Obsolete
Primary office disposition:	Transfer to University Archives
Primary office retention period:	2 years
Primary office retention instructions:	S/O = Calendar year of decision made. Once decision made records retained for 2 additional years then transferred to University Archives for permanent retention.

Secondary offices:	Committees members and other offices
Secondary office retention trigger:	Superseded / Obsolete
Secondary office disposition:	Secure Destruction
Secondary office retention period:	0 years
Secondary office retention instructions:	S/O = Date of the decision of the Hearing Panel. Once decision made records are to be securely destroyed.

Retention rationale:

Expected Operational Use, Senate Appeals Committee-Jurisdiction and Appeals Procedures.

Vital records	Electronic systems	Personal information	Official media
No	NAS, SharePoint	Yes	Paper, Electronic

Approval date:	Last updated:	Edited by:	Security classification:
2021-12-13	2022-01-21 10:32:04	cr618206	Confidential

Notes:

*See Secretariat RM Portfolio for detailed retention procedures