Governance GV25 - Legal Actions and Proceedings

Accessed:	2026-07-17
Purpose of series:	Records series documenting legal actions and proceedings dealt with or submitted to a court of law, administrative tribunal or regulatory agency for or against the institution.
Scope and contents:	Includes (but is not limited to): legal correspondence and pleadings, statements, demands, directions, subpoenas and notices to appear, orders, transcripts, settlements, discharges, rulings and related correspondence.
Cross reference:
Exceptions:

Primary offices:	Legal Counsel
Primary office retention trigger:	Superseded / Obsolete
Primary office disposition:	Secure Destruction
Primary office retention period:	7 years
Primary office retention instructions:	S/O = Settlement or judgment and rights of appeal have expired. Retained for an additional 7 years then reviewed by Legal Counsel prior to secure destruction.

Secondary offices:	Units
Secondary office retention trigger:	Superseded / Obsolete
Secondary office disposition:	Secure Destruction
Secondary office retention period:	0 years
Secondary office retention instructions:	S/O = Legal Counsel review complete. Once review complete records will be securely destroyed.

Retention rationale:

Expected Operational Use

Vital records	Electronic systems	Personal information	Official media
No	NAS, Legal Files	Yes	Paper, Electronic

Approval date:	Last updated:	Edited by:	Security classification:
2021-12-13	2022-01-21 10:31:50	cr618206	Confidential

Notes: