Governance GV13 - Faculty Councils and Committees

Accessed:	2026-07-17
Purpose of series:	Records series documenting the meetings of faculty councils and their assemblies, committees, and subcommittees. These bodies fulfill policy and planning functions and deal with academic matters, such as faculty regulations and procedures, curriculum, academic standards, and program development.
Scope and contents:	Includes (but is not limited to): agendas, meeting packages, minutes, presentations, reports, supporting documents, and related correspondence.
Cross reference:
Exceptions:

Primary offices:	Provost & Vice-President Academic; Faculties
Primary office retention trigger:	Academic Year
Primary office disposition:	Transfer to University Archives
Primary office retention period:	5 years *
Primary office retention instructions:	Records closed on the academic year (AY) retained for 5 years then transferred to the University Archives. *When there are disciplinary proceedings that are dismissed, withdrawn or resolved without disciplinary action, all records will be retained for 1 academic year (AY) then securely destroyed.

Secondary offices:	Committees members and other offices
Secondary office retention trigger:	Academic Year
Secondary office disposition:	Secure Destruction
Secondary office retention period:	1 year
Secondary office retention instructions:	Records closed on the academic year (AY) retained for 1 year then securely destroyed.

Retention rationale:

Expected operational use, Dalhousie Faculty Agreement (DFA) Article 28.

Vital records	Electronic systems	Personal information	Official media
Yes	NAS	Yes	Paper, Electronic

Approval date:	Last updated:	Edited by:	Security classification:
2021-12-13	2024-06-25 08:25:57	cr618206	Sensitive

Notes: