Finance FN60 - Taxes

Accessed:	2026-07-17
Purpose of series:	Records series documenting taxes levied by various levels of government.
Scope and contents:	Includes (but is not limited to): tax statements, declarations or recoveries of sales tax and GST payments, remittance vouchers, excise tax remittances, and records dealing with the issue of charitable receipts.
Cross reference:	For payment of taxes see: Financial Transactions - Centrally Processed (FN10); For issuance of specific tax slips/receipts see: Issuance of Tax Slips/Receipts (FN61)
Exceptions:

Primary offices:	Financial Services
Primary office retention trigger:	Fiscal Year
Primary office disposition:	Secure Destruction
Primary office retention period:	6 years
Primary office retention instructions:	Records closed at the end of the fiscal year (FY) processed for. Retained for 6 additional years, then securely destroyed.

Secondary offices:	Units
Secondary office retention trigger:	Fiscal Year
Secondary office disposition:	Secure Destruction
Secondary office retention period:	2 years
Secondary office retention instructions:	Records close after fiscal year (FY). Retained for 2 additional years, then securely destroyed.

Retention rationale:

Expected operational use. CRA requirements, Income Tax Act, Excise Tax Act, Employment Insurance Act

Vital records	Electronic systems	Personal information	Official media
Yes	Banner	Yes	Electronic

Approval date:	Last updated:	Edited by:	Security classification:
2021-05-31	2021-08-30 10:33:33		Confidential

Notes: