Finance FN41 - Budgets - University

Accessed:	2026-07-17
Purpose of series:	Records series documenting the planning, control, and follow-up of the annual university budget and its components (operating funds, investment funds, research funds, special funds, trust funds).
Scope and contents:	Includes (but not limited to) year-end financial statements, budget frameworks and rules, budget estimates and submissions, approved budgets and revisions, bridging summaries, monthly budget summaries, related documentation, and correspondence.
Cross reference:	Unit specific budgets see: Budgets - Unit (FN40)
Exceptions:

Primary offices:	Financial Services
Primary office retention trigger:	Fiscal Year
Primary office disposition:	Transfer to University Archives
Primary office retention period:	6 years
Primary office retention instructions:	Records closed on the fiscal year (FY) budget approved for. Retained for 6 additional years, then transferred to the University Archives for selective retention.

Secondary offices:	Units
Secondary office retention trigger:	Fiscal Year
Secondary office disposition:	Secure Destruction
Secondary office retention period:	3 years
Secondary office retention instructions:	Records closed on the fiscal year (FY) budget approved for. Retained for 3 additional years, then securely destroyed.

Retention rationale:

Expected operational use.

Vital records	Electronic systems	Personal information	Official media
Yes	NAS, Banner	No	Paper, Electronic

Approval date:	Last updated:	Edited by:	Security classification:
2021-05-31	2021-08-30 10:32:45		Public

Notes:

Budget security classification is: Internal during creation and Public once approved