Finance FN21 - Non-Recurring Financial Audits

Accessed:	2026-07-17
Purpose of series:	Record series used to document audits of University finances that are conducted by private auditing firms or internal auditors.
Scope and contents:	Includes copies of material provided to external auditors, audit reports, responses to reports, audit tracking, background support material, and related documentation.
Cross reference:
Exceptions:	Reoccurring audits of the Consolidated of Financial Statements see: Consolidation of Financial Statements (FN20)

Primary offices:	Financial Services
Primary office retention trigger:	Superseded / Obsolete
Primary office disposition:	Secure Destruction
Primary office retention period:	7 years
Primary office retention instructions:	S/O = Audit presented and response concluded. Record closed once audit has been presented and response concluded. Retained for 7 additional years, then securely destroyed.

Secondary offices:	Units
Secondary office retention trigger:	Fiscal Year
Secondary office disposition:	Secure Destruction
Secondary office retention period:	3 years
Secondary office retention instructions:	Records closed after fiscal year (FY). Retained for 3 additional years, then securely destroyed.

Retention rationale:

Expected operational use. CRA requirements.

Vital records	Electronic systems	Personal information	Official media
No	NAS, Banner	No	Paper, Electronic

Approval date:	Last updated:	Edited by:	Security classification:
2021-05-31	2021-08-30 10:30:34		Internal

Notes: