Finance FN15 - Student Accounts

Accessed:	2026-07-17
Purpose of series:	Records series documenting the collection and management of tuition and other fees payable by students.
Scope and contents:	Includes (but not limited to): student account statements, records dealing with invoicing, payments and recoveries of tuition fees, issuance of receipts for tax purposes or tuition or other fees. Also includes history of tuition fees paid by individual students.
Cross reference:
Exceptions:

Primary offices:	Financial Services
Primary office retention trigger:	Superseded / Obsolete
Primary office disposition:	Secure Destruction
Primary office retention period:	7 years
Primary office retention instructions:	S/O = Annual fees and tuition paid in full. Record closed after annual fees and tuition paid in full. Retained for 7 additional years, then securely destroyed.

Secondary offices:	Units
Secondary office retention trigger:	Academic Year
Secondary office disposition:	Secure Destruction
Secondary office retention period:	2 years
Secondary office retention instructions:	Records closed on the academic year (AY). Retained for 2 additional years, then securely destroyed.

Retention rationale:

Expected operational use. CRA requirements, Income Tax Act.

Vital records	Electronic systems	Personal information	Official media
Yes	Banner	Yes	Paper, Electronic

Approval date:	Last updated:	Edited by:	Security classification:
2021-05-31	2021-08-30 10:29:44		Confidential

Notes: