Administration AD45 - Executive Services

Accessed:	2026-07-17
Purpose of series:	Records series documenting the provision of various administrative services for the university executive (i.e., President, Vice-Presidents, Provosts, Assistant Vice-Presidents and equivalent positions). Services consist of the preparation of replies to letters addressed to executive members, the preparation of briefing notes and the management of issues of concern to executive members.
Scope and contents:	Includes (but is not limited to): reports, briefing notes, supporting documentation, and related correspondence.
Cross reference:
Exceptions:

Primary offices:	Units
Primary office retention trigger:	Superseded / Obsolete
Primary office disposition:	Transfer to University Archives
Primary office retention period:	10 years
Primary office retention instructions:	* Executive Issues records: S/O = last action related to issue. Retained for 10 years after date of last action, then transferred to the University Archives for selective retention. All other records: Closed on the calendar year (CY), retained for 10 additional years then transferred to the University Archives for selective retention.

Secondary offices:	N/A
Secondary office retention trigger:
Secondary office disposition:
Secondary office retention period:
Secondary office retention instructions:

Retention rationale:

Excepted Operational Use

Vital records	Electronic systems	Personal information	Official media
Yes	NAS, SharePoint	Yes	Paper, Electronic

Approval date:	Last updated:	Edited by:	Security classification:
2021-12-13	2023-07-24 13:20:37	cr618206	Confidential

Notes:

The position of Principal, associated with the campus in Bible Hill and the history of the position with the Faculty of Agriculture, records would fall under AD45 - Executive Services.