Administration AD40 - Office Operations

Accessed:	2026-07-17
Purpose of series:	Records series documenting the operation of office support services.
Scope and contents:	Includes (but is not limited to): mailing and distribution lists, travel arrangements for employees, and other general administrative matters.
Cross reference:	For staff meetings see: Meetings - Staff (AD30)
Exceptions:

Primary offices:	Units
Primary office retention trigger:	Academic Year
Primary office disposition:	Secure Destruction
Primary office retention period:	3 years
Primary office retention instructions:	After the academic year (AY) is completed retain records for 3 additional years, then securely destroy.

Secondary offices:	N/A
Secondary office retention trigger:
Secondary office disposition:
Secondary office retention period:
Secondary office retention instructions:

Retention rationale:

Excepted Operational Use

Vital records	Electronic systems	Personal information	Official media
No	NAS, SharePoint	Yes	Paper, Electronic

Approval date:	Last updated:	Edited by:	Security classification:
2021-12-13	2022-01-21 10:28:08	cr618206	Internal

Notes: