Information Management and Technology IM43 - Record Holds

Accessed:	2026-07-17
Purpose of series:	Records series documenting the placement of suspending the process of dispositioning records due identified requirements pertaining to: litigation, Freedom of Information and Protection of Privacy (FOIPOP) Act, audits, investigations, contractual obligations and/or specific operational needs.
Scope and contents:	Includes (but not limited to): related record(s) and supporting documentation, record holds forms and related correspondence.
Cross reference:	For records related to the authorization of secure destruction or transfer of custody of records, see: Record Dispositions (IM44)
Exceptions:

Primary offices:	Unit responsible
Primary office retention trigger:	Superseded / Obsolete
Primary office disposition:	Disposition Plan
Primary office retention period:	0 years
Primary office retention instructions:	S/O= Date record hold is no longer required as identified by unit responsible for placement of hold. Once hold is no longer required the identified records are to be processed for disposition as outlined in university records management procedures. Record of disposition and related hold documentation are to be classified under Records Disposition (IM43).

Secondary offices:	Records Management Office
Secondary office retention trigger:	Superseded / Obsolete
Secondary office disposition:	Disposition Plan
Secondary office retention period:	0 years
Secondary office retention instructions:	S/O (Superseded / Obsolete) = Date record hold is no longer required as identified by unit responsible for placement of hold. Once hold is no longer required the identified records are to be processed for disposition as outlined in university records management procedures. Record of disposition and related hold documentation are to be classified under Records Disposition (IM43).

Retention rationale:

Expected operational use.

Vital records	Electronic systems	Personal information	Official media
Yes	SharePoint	No	Paper, Electronic

Approval date:	Last updated:	Edited by:	Security classification:
2024-05-17	2024-06-25 09:28:16	cr618206	Confidential

Notes: