Human Resources HR55 - Faculty of Graduate Studies Memberships

Accessed:	2026-07-17
Purpose of series:	Records series documenting the administration of Faculty of Graduate Studies memberships; including Regular, Cross-Listing, Scholars, and Advisors memberships.
Scope and contents:	Includes (but is not limited to); Request forms, CVs, confirmation letters, related correspondence, etc.
Cross reference:	Faculty members personal file, see: Personnel Files - Faculty (HR50); For Promotion and Tenure, see: Tenure and Promotion Recommendations (HR80)
Exceptions:	For Adjuncts Retired and Adjunct Faculty of Graduate Studies, see: Appointments (HR56)

Primary offices:	Faculty of Graduate Studies
Primary office retention trigger:	Superseded / Obsolete
Primary office disposition:	Transfer to University Archives
Primary office retention period:	2 years
Primary office retention instructions:	S/O (Superseded / Obsolete) = Academic year (AY) membership terminated or the individual is no longer employed by the university. Once memberships terminated, or the individual is no longer employed by the university, records retained for two (2) additional AYs, then transferred to the University Archives for selective retention.

Secondary offices:	Faculties
Secondary office retention trigger:	Superseded / Obsolete
Secondary office disposition:	Secure Destruction
Secondary office retention period:	1 year
Secondary office retention instructions:	S/O (Superseded / Obsolete) = Academic year (AY) membership terminated or the individual is no longer employed by the university. Once memberships terminated, or the individual is no longer employed by the university, records retained for one (1) additional AY, then securely destroyed.

Retention rationale:

Expected Operational Use.

Vital records	Electronic systems	Personal information	Official media
Yes	NAS	Yes	Paper, Electronic

Approval date:	Last updated:	Edited by:	Security classification:
2024-05-17	2024-11-18 17:20:09	cr618206	Confidential

Notes:

Listing of current Faculty of Graduate Memberships can be found under myDal.