Governance GV32 - Protocols, Procedures and Guidelines - Reviews

Accessed:	2026-07-17
Purpose of series:	Records series documenting the conduct and management of university or unit protocols, procedures, and guidelines reviews done by the institution not covered under a specified series.
Scope and contents:	Includes (but is not limited to): background support information, consultations notes, correspondence, evaluations, minutes, proposed changes, reports, research and other related documentation.
Cross reference:	For the establishment and creation of new protocols or procedures see: Governance - Policies, Protocols and Procedures (GV30)
Exceptions:

Primary offices:	Unit responsible for or sponsored by
Primary office retention trigger:	Superseded / Obsolete
Primary office disposition:	Transfer to University Archives
Primary office retention period:	7 years
Primary office retention instructions:	S/O = Review complete and version approved or discontinued. Once protocols, procedures or guidelines review complete and version approved or discontinued they are to be retained for 7 additional years, then transferred to the University Archives for selective retention.

Secondary offices:	N/A
Secondary office retention trigger:
Secondary office disposition:
Secondary office retention period:
Secondary office retention instructions:

Retention rationale:

Expected Operational Use

Vital records	Electronic systems	Personal information	Official media
Yes	NAS, SharePoint	No	Paper, Electronic

Approval date:	Last updated:	Edited by:	Security classification:
2023-01-27	2023-02-07 13:00:40		Internal

Notes:

'Unit responsible for or sponsored by' as defined by Dalhousie University's Policy on Policies (section C.1.). Security Classification: Public - those that are of general interest and application to the University community and visitors are public. All others - security classification considered internal