Research RS22 - Research Ethics Board (REB) - Project Case Files

Accessed:	2026-07-17
Purpose of series:	Records series documenting Research Ethics Board (REB) administration of applications, including multi-jurisdictional/ board of record acknowledgement processes, and clinical trials.
Scope and contents:	Includes (but not limited to): Research Ethics Board (REB) review letters amendments, working papers, research ethics application files and associated attachments, amendment and modifications to research, reports, and associated correspondence.
Cross reference:	For research contracts and agreements, see: Research Contracts and Agreements (RS10); For ethics reviews done by faculties see: Ethics Reviews - Unit-Level (RS24); For appeals see: Institutional Committees (GV12)
Exceptions:	Protocols regarding care and use of animals in research and teaching, see: Protocols Reviews - Animal Use (RS27). Research and reviews completed by units, see: Ethics Reviews - Unit-Level (RS24); or regarding biohazard materials, see: Health and Safety (HL)

Primary offices:	Office of Research Services
Primary office retention trigger:	Superseded / Obsolete
Primary office disposition:	Secure Destruction
Primary office retention period:	10 years
Primary office retention instructions:	S/O = Project closed. Once project is closed records are retained for 10 year, then securely destroyed.

Secondary offices:	Research Ethics Board Members
Secondary office retention trigger:	Calendar Year
Secondary office disposition:	Secure Destruction
Secondary office retention period:	1 year
Secondary office retention instructions:	All records to be retained for the calendar year (CY), retained for 1 additional year then securely destroyed.

Retention rationale:

Expected Operational Use, Tri-Council Policy Statement (TCPS): Ethical Conduct for Research Involving Humans

Vital records	Electronic systems	Personal information	Official media
No	Romeo	Yes	Paper

Approval date:	Last updated:	Edited by:	Security classification:
2021-12-13	2024-08-22 10:04:17	cr618206	Confidential

Notes: