Students ST28 - Non-Academic Studies - Student Record

Accessed:	2026-07-17
Purpose of series:	Records series documenting participation in non-academic and professional development related courses, programs, certificates.
Scope and contents:	Includes (but is not limited to): Student biographical information, history of enrollment, confirmation of payment, records of registration, attendance, notification of completion and grades.
Cross reference:	For program and course calendars see Teaching and Learning - Academic Calendars (TL10); For registration payment see Financial Transactions - Centrally Processed (FN10) or Financial Transactions - Processed by Unit (FN11)
Exceptions:	Any course or program where Dalhousie is considered a third party provided as outlined in service provider contract see Third Service Party related services (TBA); For records relating to events and programing of Medical School's Continuing Professional Development (CPD) programs see (TBA);

Primary offices:	Faculty of Open Learning and Career Development, Faculty of Agriculture - Extended Learning
Primary office retention trigger:	Superseded / Obsolete
Primary office disposition:	Transfer to University Archives
Primary office retention period:	7 years
Primary office retention instructions:	S/O = Date of last activity and zero balance associated with account. Once there is zero balance associated with account the information will be retained for 7 years then transferred to the University Archives for selective retention.

Secondary offices:	N/A
Secondary office retention trigger:
Secondary office disposition:
Secondary office retention period:
Secondary office retention instructions:

Retention rationale:

Expected Operational Use, Income Tax Act, Third Party Service Contracts Requirements

Vital records	Electronic systems	Personal information	Official media
Yes	NAS, SharePoint, Banner, Destiny	No	Paper, Electronic

Approval date:	Last updated:	Edited by:	Security classification:
2021-12-13	2026-03-10 12:00:40	gy301734	Confidential

Notes:

Prior to 2014 records are not guaranteed to be stored in Destiny. In the cases of duplicated information between Destiny and Banner - Banner is considered the official record.