Students ST11 - Recruitment - Prospective Students

Accessed:	2026-07-17
Purpose of series:	Records series documenting recruitment of identified prospective students.
Scope and contents:	Includes (but is not limited to): planning records, presentations, schedules and related correspondence.
Cross reference:
Exceptions:

Primary offices:	Registrar
Primary office retention trigger:	Superseded / Obsolete
Primary office disposition:	Disposition Plan
Primary office retention period:	5 years
Primary office retention instructions:	S/O= Date the prospective student starts admissions process or the end of the AY a prospective student is deemed non-pursuant of an application. Once the prospective student starts the admissions process the records will be reclassified under related Student Record classification (see: ST22 - Admissions). Any non-pursuant individual records will be retained for an additional 5 years, then securely destroyed.

Secondary offices:	N/A
Secondary office retention trigger:
Secondary office disposition:
Secondary office retention period:
Secondary office retention instructions:

Retention rationale:

Expected Operational Use and Expected Workflow

Vital records	Electronic systems	Personal information	Official media
No	NAS, SharePoint, Banner	Yes	Paper, Electronic

Approval date:	Last updated:	Edited by:	Security classification:
2021-12-13	2024-08-30 13:39:52	cr618206	Sensitive

Notes:

As per the workflow integration of units. As prospective students become a part of the Dalhousie community the records will be reclassified accordingly.