Students ST10 - Recruitment - Events

Accessed:	2026-07-17
Purpose of series:	Records series documenting promotional activities for the purpose of recruiting new students to Dalhousie University such as open houses, tours, participation in information fairs, high school liaison, international recruitment initiatives and functions.
Scope and contents:	Includes (but is not limited to): planning records, presentations, promotional material used, schedules and records used to track potential applicants, and related correspondence.
Cross reference:	For statistics of events see: Reports and Statistics (AD70 )
Exceptions:	Excludes creation of promotion material.

Primary offices:	Registrar
Primary office retention trigger:	Academic Year
Primary office disposition:	Secure Destruction
Primary office retention period:	5 years
Primary office retention instructions:	Event Related records will be retained for the current academic year (AY) retained for 5 years, then securely destroyed. Records related to prospective students will be reclassified under ST11- Recruitment - Prospective Students.

Secondary offices:	N/A
Secondary office retention trigger:
Secondary office disposition:
Secondary office retention period:
Secondary office retention instructions:

Retention rationale:

Expected Operational Use and Expected Workflow

Vital records	Electronic systems	Personal information	Official media
No	NAS, SharePoint, Banner	Yes	Paper, Electronic

Approval date:	Last updated:	Edited by:	Security classification:
2021-12-13	2022-01-21 11:20:48	cr618206	Sensitive

Notes:

As per the workflow integration of units. As prospective students become a part of the Dalhousie community the records will be reclassified accordingly.