Teaching and Learning TL10 - Academic Calendars

Accessed:	2026-07-17
Purpose of series:	Records series documenting the preparation, production and distribution of calendars containing university policies and procedures, program requirements and course offerings as part of a noncredit, technical, undergraduate, or graduate program at the university.
Scope and contents:	Includes (but not limited to): print or digital editions of the undergraduate, graduate, summer and supplementary calendars and the planning, design, budget, versions, photographs, releases and correspondence that document their creation.
Cross reference:	For annual reports on the academic scheduling process see: Reports and Statistics (AD70)
Exceptions:

Primary offices:	Registrar and Faculty
Primary office retention trigger:	Academic Year
Primary office disposition:	Transfer to University Archives
Primary office retention period:	3 years
Primary office retention instructions:	Record closes at the end of the academic year (AY) the calendar published, retained for 3 additional years, then transferred to the University Archives for selective retention.

Secondary offices:	N/A
Secondary office retention trigger:
Secondary office disposition:
Secondary office retention period:
Secondary office retention instructions:

Retention rationale:

Expected Operational Use, Appeal Period, and Academic Schedule Policy

Vital records	Electronic systems	Personal information	Official media
Yes	NAS, SharePoint	Yes	Electronic

Approval date:	Last updated:	Edited by:	Security classification:
2021-12-13	2022-01-21 11:24:28	cr618206	Internal

Notes:

Internal until published, then calendar is considered public. Supporting documentation remains internal.