Research RS20 - Ethics - Unit Operations

Accessed:	2026-07-17
Purpose of series:	Records documenting the specific operations to the Research Ethics unit.
Scope and contents:	Includes (but is not limited to): Research Ethics Board (REB) and committee memberships and qualifications, letters of appointments and resignations, copies of curriculum vitae, certificates, participation in relevant research ethics training, reports, procedures, training and onboarding materials, supporting documentation, and related correspondence.
Cross reference:	For project files related to approved research see: Research Ethics Board (REB) - Project Case Files (RS22). For records documenting general operations of office support services see Office Operations (AD40). For policies, procedures, protocols and standards see: Polices and Procedures (GV30). For reviews and advice pertaining to sponsor-researcher contracts see: Review of Sponsor - Researcher Contracts (RS11)
Exceptions:	Unit-Level Annual Reports submitted to Research Ethics and Review Board, see Institutional Committees (GV12); Ethic reviews in relation to animals use and research, see: See: Protocols Reviews - Animal Use (RS27); Research and reviews completed by units, see: Ethics Reviews - Unit-Level (RS24); or regarding biohazard materials, see: Health and Safety (HL)

Primary offices:	Office of Research Services
Primary office retention trigger:	Calendar Year
Primary office disposition:	Transfer to University Archives
Primary office retention period:	5 years*
Primary office retention instructions:	Records considered active for the current calendar year (CY) retained for 5 additional years, then transferred to the University Archives.*Notes: 1) Membership information records are to be retained as long as the member is active. Once members\' term ends they are to be retained for 5 years CY then transferred to the University Archives. Procedures, training and onboarding materials to be retained for 5 CY after modified or updated then transferred to the University Archives for selective retention.

Secondary offices:	N/A
Secondary office retention trigger:
Secondary office disposition:
Secondary office retention period:
Secondary office retention instructions:

Retention rationale:

Expected Operational Use, Tri-Council Policy Statement (TCPS): Ethical Conduct for Research Involving Humans, Dalhousie University Policy on the Ethical Conduct of Research Involving Humans (2012)

Vital records	Electronic systems	Personal information	Official media
Yes	SharePoint	Yes	Paper

Approval date:	Last updated:	Edited by:	Security classification:
2021-12-13	2026-03-02 14:58:46	gy301734	Internal

Notes: