Information Management and Technology IM42 - Record Schedules

Accessed:	2026-07-17
Purpose of series:	Records series documenting the development, maintenance and review process of records retentions and classifications; such as DalCLASS and one-time schedules.
Scope and contents:	Includes (but not limited to): approved retention and classification schedules, recommendations, related correspondence and supporting documentation.
Cross reference:	For records related to the approval of schedules, see: Institutional Committees (GV12); For records related to the development and maintenance of the records management program, see: Records Management Program (IM40); For records related to the authorization of secure destruction or transfer of custody of records, see: Record Dispositions (IM44); For consultations and advice see: Record Management Services (IM41); For records related to the authorization of secure destruction or transfer of custody of records, see: Record Dispositions (IM44)
Exceptions:

Primary offices:	Records Management Office
Primary office retention trigger:	Superseded / Obsolete
Primary office disposition:	Transfer to University Archives
Primary office retention period:	2 years
Primary office retention instructions:	S/O (Superseded / Obsolete) = Date approved by University Records Committee. Records retained for two (2) additional years than transferred to the University Archives for selective retention.

Secondary offices:	N/A
Secondary office retention trigger:
Secondary office disposition:
Secondary office retention period:
Secondary office retention instructions:

Retention rationale:

Expected operational use.

Vital records	Electronic systems	Personal information	Official media
Yes	SharePoint	No	Electronic

Approval date:	Last updated:	Edited by:	Security classification:
2024-05-17	2024-06-25 09:27:53	cr618206	Internal

Notes:

Final approval of classifications and retentions that fall under DalCLASS reside with the University Records Committee (URC).