Information Management and Technology IM44 - Record Dispositions

Accessed:	2026-07-17
Purpose of series:	Records series documenting the disposition of university administrative records authorized by unit as outlined in the Records Management Policy.
Scope and contents:	Includes (but not limited to): signing authority forms, approved records disposition authorization forms, inventory lists, confirmation of records disposition, supporting documentation and related correspondence.
Cross reference:	For records related to the development and maintenance of the records retention schedules, see Record Schedules (IM42); For records related to the suspension of process related to the secure destruction or transfer of custody of records, see: Record Holds (IM43)
Exceptions:

Primary offices:	Records Management Office
Primary office retention trigger:	Superseded / Obsolete
Primary office disposition:	Transfer to University Archives
Primary office retention period:	5 years
Primary office retention instructions:	S/O (Superseded / Obsolete) = Date disposition completed. Records retained for five (5) years after confirmation of records disposition than transferred to the University Archives for permanent retention.

Secondary offices:	Units
Secondary office retention trigger:	Superseded / Obsolete
Secondary office disposition:	Secure Destruction
Secondary office retention period:	3 years
Secondary office retention instructions:	S/O (Superseded / Obsolete) = Date disposition completed records retained for three (3) years after disposition completed, then securely destroyed.

Retention rationale:

Expected operational use. Retained in Secondary Offices for reference only.

Vital records	Electronic systems	Personal information	Official media
No	SharePoint	No	Paper, Electronic

Approval date:	Last updated:	Edited by:	Security classification:
2024-05-17	2025-06-27 09:05:33	gy301734	Internal

Notes: