Information Management and Technology IM40 - Records Management Program

Accessed:	2026-07-17
Purpose of series:	Records series documenting the development, maintenance and implementation of the university records management program.
Scope and contents:	Includes (but not limited to): procedures, guidelines, internal manuals, templates and forms, reports and statistics, assessments, development of training and information session materials, supporting documentation and related correspondence.
Cross reference:	For University Records Committee reviews of protocols, procedures, and guidelines, see: Institutional Committees (GV12); For services provided by Records Management Office, see: Record Management Services (IM41)
Exceptions:

Primary offices:	Records Management Office
Primary office retention trigger:	Superseded / Obsolete
Primary office disposition:	Transfer to University Archives
Primary office retention period:	5 years
Primary office retention instructions:	S/O (Superseded / Obsolete) = Updated, revised or no longer required. Once records updated, revised or no longer required records retained for additional five (5) years than transferred to the University Archives for selective retention.

Secondary offices:	N/A
Secondary office retention trigger:
Secondary office disposition:
Secondary office retention period:
Secondary office retention instructions:

Retention rationale:

Expected operational use.

Vital records	Electronic systems	Personal information	Official media
Yes	SharePoint	No	Paper, Electronic

Approval date:	Last updated:	Edited by:	Security classification:
2024-05-17	2024-06-25 09:27:25	cr618206	Internal

Notes: