Information Management and Technology IM32 - Collection Management - Libraries

Accessed:	2026-07-17
Purpose of series:	Records series documenting the management of information assets of the university libraries that support teaching, learning and research.
Scope and contents:	Includes (but not limited to): collection management plans, inventories, weeding guidelines, loan records, supporting documentation and related correspondence.
Cross reference:	For the development of library collections see: Collection Development- Libraries (IM30); For the acquiring of information assets see: Acquisitions - Libraries (IM31)
Exceptions:

Primary offices:	University Libraries; Sir James Dunn Law Library
Primary office retention trigger:	Academic Year
Primary office disposition:	Secure Destruction
Primary office retention period:	5 years
Primary office retention instructions:	Records are to be closed at the end of the academic year (AY) and retained for an additional five (5) years, then securely destroyed.

Secondary offices:	N/A
Secondary office retention trigger:
Secondary office disposition:
Secondary office retention period:
Secondary office retention instructions:

Retention rationale:

Expected Operational Use.

Vital records	Electronic systems	Personal information	Official media
No	Outlook Email, Alma	No	Paper, Electronic

Approval date:	Last updated:	Edited by:	Security classification:
2024-05-17	2024-06-25 09:27:05	cr618206	Internal

Notes:

Subject specialists are responsible for the management of information assets in their respective library.