Information Management and Technology IM30 - Collection Development - Libraries

Accessed:	2026-07-17
Purpose of series:	Records series documenting the development of information asset collections of the libraries of the university which support teaching, learning and research.
Scope and contents:	Includes (but not limited to): acquisition requests, assessments, guidelines, supporting documentation and related correspondence.
Cross reference:	For assessment reports see: Senate and Committees (GV11); For policies, protocols and procedures see: Policies, Protocols, and Procedures (GV30); For the acquiring of information assets see: Acquisitions - Libraries (IM31); For the management of collections and information assets see: Collection Management - Libraries (IM32)
Exceptions:

Primary offices:	University Libraries; Sir James Dunn Law Library
Primary office retention trigger:	Academic Year
Primary office disposition:	Transfer to University Archives
Primary office retention period:	7 years
Primary office retention instructions:	Records are to be closed at the end of the academic year (AY) and retained for seven (7) additional years, then transferred to the University Archives for selective retention.

Secondary offices:	N/A
Secondary office retention trigger:
Secondary office disposition:
Secondary office retention period:
Secondary office retention instructions:

Retention rationale:

Expected operational use.

Vital records	Electronic systems	Personal information	Official media
Yes	NAS, Outlook Email, SharePoint	No	Paper, Electronic

Approval date:	Last updated:	Edited by:	Security classification:
2024-05-17	2024-06-25 09:26:40	cr618206	Internal

Notes:

Each library is responsible for its specific collection development. Oversight by the Head of the respective library and the subject specialists.