Human Resources HR72 - Competition Case Files - Students

Accessed:	2026-07-17
Purpose of series:	Records series documenting the recruitment and hiring of students.
Scope and contents:	Includes (but not limited to): application packages, correspondence, interview schedules and results, interview notes, offer letters, recruitment requests, and approval documentation and references.
Cross reference:	HR53 Personnel Files- Student Hire; HR74 Unsolicited Applications HR75 Unsolicited Applications - Students; HR80 Tenure and Promotion Recommendations.
Exceptions:	All competitions managed in MyCareer will be maintained by Bissett Centre for Student Success (under Student Affairs). This classification is for all student hiring in units and not maintained by Student Affairs.

Primary offices:	Unit responsible for hiring
Primary office retention trigger:	Calendar Year
Primary office disposition:	Secure Destruction
Primary office retention period:	1 year
Primary office retention instructions:	Records closed at the end of the calendar year (CY) the competition completed, record to be retained for 1 year, then destroyed. Note: The completion of the competition is determined by the official start date of the successful candidate (as stated in the official offer/employment letter).

Secondary offices:	N/A
Secondary office retention trigger:
Secondary office disposition:
Secondary office retention period:
Secondary office retention instructions:

Retention rationale:

Expected operational use.

Vital records	Electronic systems	Personal information	Official media
No	NAS, Banner, MyCareer	Yes	Paper, Electronic

Approval date:	Last updated:	Edited by:	Security classification:
2021-05-31	2021-08-30 09:40:15		Confidential

Notes:

All competitions managed in MyCareer will be maintained by Bissett Centre for Student Success (under Student Affairs). This classification is for all student hiring in units and not maintained by Student Affairs. Definition of a Student Hire: Registered Dalhousie Students engaged in casual employment in a position designated for employing a student, normally for no more than 10 hours per week.