Human Resources HR60 - Recognition Awards

Accessed:	2026-07-17
Purpose of series:	Records series documenting recognition programs administered by the University, Faculties, Departments or work units.
Scope and contents:	Includes (but not limited to): award criteria, correspondence, applications, nominations, evaluation, approval records, list of recipients and reports. Such as (but not limited to): university-wide awards, teaching awards, students awards, community involvement awards, alumni awards, research awards, service, and retirement recognition.
Cross reference:	For event planning see: ER42 Special Events
Exceptions:

Primary offices:	Unit responsible for management of award
Primary office retention trigger:	Superseded / Obsolete
Primary office disposition:	Transfer to University Archives
Primary office retention period:	2 years
Primary office retention instructions:	S/O (Superseded/Obsolete) = Dependent on award. As identified in the specific award administration, criteria, and background. Record to be retained until award is no longer offered or award updated. Selection of recipient records superseded once award presented to a new recipient. Record maintained in unit for 2 years, then transferred record to the Archives for selective retention. Formal letters to receipt of award for faculty and non-faculty employees of the University will be filed in their personnel record. See: HR50 - Personnel Files - Faculty; HR51- Personnel Files - Non-Faculty; HR52 - Personnel Files - Non-Pensionable; HR53 - Personnel Files - Student Hires

Secondary offices:	N/A
Secondary office retention trigger:
Secondary office disposition:
Secondary office retention period:
Secondary office retention instructions:

Retention rationale:

Expected operational use. Award criteria dependent.

Vital records	Electronic systems	Personal information	Official media
No	NAS, SharePoint, Banner, OneDrive	Yes	Paper, Electronic

Approval date:	Last updated:	Edited by:	Security classification:
2021-05-31	2024-05-10 13:20:00	cr618206	Internal

Notes:

Security Classification dependent on award, could be Internal or Public.