Human Resources HR22 - Position Description, Classification, and Evaluation

Accessed:	2026-07-17
Purpose of series:	Records series documenting position descriptions, classifications, and position evaluations of non-faculty employees.
Scope and contents:	Includes (but not limited to): correspondence, organizational analyses, organizational charts, job fact sheets, position descriptions and summaries, classification ratings, procedures, rating questionnaires, surveys, data sheets, and other related documentation.
Cross reference:
Exceptions:

Primary offices:	Human Resources
Primary office retention trigger:	Superseded / Obsolete
Primary office disposition:	Transfer to University Archives
Primary office retention period:	5 years
Primary office retention instructions:	S/O (Superseded/Obsolete) = Date Job description revised or eliminated. After job description revision approved or eliminated, record closed and retained for 5 years, and then transferred to the Archives for selective retention.

Secondary offices:	Unit responsible for employee
Secondary office retention trigger:	Superseded / Obsolete
Secondary office disposition:	Secure Destruction
Secondary office retention period:	2 years
Secondary office retention instructions:	S/O (Superseded/Obsolete) = Date job description revised or eliminated. After job description revision approved or eliminated, record closed and retained for 2 years, then destroyed.

Retention rationale:

Expected operational use.

Vital records	Electronic systems	Personal information	Official media
Yes	NAS, Banner	Yes	Electronic

Approval date:	Last updated:	Edited by:	Security classification:
2021-05-31	2021-08-30 09:37:40		Internal

Notes: