Human Resources HR20 - Compensation for Employees

Accessed:	2026-07-17
Purpose of series:	Records series documenting the compensation of employment positions within the University. Documents the determination classification and position management programs and increments as provided in collective agreements, and additional compensation such as merit pay, pay equity, and market/anomalies.
Scope and contents:	Includes (but not limited to): correspondence, databases, analyses, pay equity information, planning and scheduling of compensation, procedures, rating questionnaires, surveys, staff censuses, applications for additional compensation, reports, and other related documentation.
Cross reference:	For compensation related to an individual employee see: HR50 Personnel Files- Faculty; HR51 Personnel Files - Non-Faculty; HR52 Personnel Files - Non-Pensionable
Exceptions:

Primary offices:	Human Resources
Primary office retention trigger:	Academic Year
Primary office disposition:	Disposition Plan
Primary office retention period:	10 years
Primary office retention instructions:	Records closed at the end of the current academic year (AY). Disposition Plan: Annual analysis to be transferred to the Archives for selective retention. All other related records to be destroyed.

Secondary offices:	Unit responsible for employee or compensation decision
Secondary office retention trigger:	Academic Year
Secondary office disposition:	Secure Destruction
Secondary office retention period:	2 years
Secondary office retention instructions:	Records closed at the end of the current academic year (AY). Retained for 2 years, then destroyed

Retention rationale:

Expected operational use. Each academic year reviewed. Market values change and contracts renewed. Only overall annual analysis of data has historical value.

Vital records	Electronic systems	Personal information	Official media
Yes	NAS, Banner	No	Paper, Electronic

Approval date:	Last updated:	Edited by:	Security classification:
2021-05-31	2021-08-30 09:37:29		Internal

Notes: